Kells Infant School


Absence - First Day Contact

Dear Parents/Carers

Absence – first day notification

Due to some tragic incidents nationally which were widely reported in the press, we have reviewed our emergency contacts and first-day calling procedures for absences:

  • Nursery school start time – Morning Session 8:45am     Afternoon Session 12:10pm
  • Nursery registers close at – Morning Session 9:30am   Afternoon Session 12:40pm
  •  Main school start time – 9:00am   Main school registers close at 9:30am
  • Absence calls/messages/texts & emails checked at register close time and registers updated
  • Ring number 1 priority emergency contact person for absent children where no contact has been made within 30 minutes of school start time.  If no response – send text message to number 1 priority contact person
  • If no response within 1 hour of school start time – ring down emergency contact list until reply is received, ensuring where possible that someone from outside of the family home has been contacted if there has been no response from anyone within the family home, and they can go to the property to check that everything is OK.
  • If no response from any emergency contacts on list – send another text message and/or email to number 1 priority contact person and also to the number 2 priority contact person
  • Alert the Head Teacher/Designated Safeguarding Lead person that this child is absent and no contact has been made within an hour of school start time
  • If no response received within 30 minutes of sending last text message or email - home visit to be made if possible/appropriate by school or other agency involved
  • If no response at home visit – contact the police using the 101 number.

It is therefore very important that we have your most up-to-date contact information. 

Please note that it is your responsibility to let school know if your child is absent.  Please let us know by the register close time if your child will not be attending school.  A telephone call -  01946 691865 (please leave an answering machine message if there is no answer or if we are engaged) or a message with a friend or neighbour will do or alternatively you can email school on –  or send a text message to the school’s text messaging service – 077 862 011 69.  Please state your child’s name, your name and the reason for absence on any form of message sent.

Please inform the School Office of any changes in your or your alternative emergency contacts as soon as possible so that we have the best possible contact information.

Thank you for your help with this very important safeguarding matter.

Mrs J Jones

Head Teacher

Attendance Procedure Information 

Dear Parent/Carer

School Attendance

Research shows that children who attend school regularly are more likely to be successful.

A child who misses a day of school each week misses an equivalent of two whole years in their school life.

Missing school leads to gaps in education that become difficult to fill.

Kells Infant school overall absence percentage is 5.9% which is above the average for schools nationally - which stands at 4.0%.

As a school we need to focus on reducing our level of absence, particularly the level of persistent absence which is 15.0% which is well above the average for schools nationally – which stands at 8.7%.

Your child will be classed as Persistent Absentees if they are absent for 10% or more sessions.

Kells Infant school recognises the links between attendance and attainment and we are committed to work in partnership with parents to ensure that all our children achieve their full potential.

School has put together an Action Plan to improve attendance and we hope by working together we will see an improvement in our overall absence percentage.

Action Plan To Improve Attendance



Responsible Person

Each family will be sent a copy of the procedures for parents to follow when their child cannot attend school.

Start of each term

Head teacher

Class registers will be marked using agreed symbols.

Twice daily

Class teachers

If no message is received regarding a child’s absence by 9:20am the school administrator will contact the family by phone or text.

Day one

School Administrator

Irregular attendance over a 3 week period will trigger a meeting between the Head Teacher and parents.

3 weekly monitoring

School Administrator / Head Teacher

Each term parents will receive a RAG letter (Red, Amber, Green) to highlight each child’s attendance by colour.

Green =  Good Attendance level between 96% - 100%

Amber =  Attendance 90% - 95.99% - lower than the National Average.

Red =  Worrying Attendance – below 90% - serious concerns that current attendance level is making it hard for your child to succeed.


End of each term


School Administrator

A staged approach of monitoring and action, outlined in the policy, will roll out until a satisfactory attendance is achieved for the child.

A Red attendance level letter will always trigger a meeting with the Head Teacher.  If attendance continues to give concern after meeting with the Head Teacher school will undertake attendance panels and other strategies for 3 months.  If there is still no improvement a referral will be made to Children’s Services Inclusion Officer for attendance.

Attendance Policy

Head Teacher/Governors

Incentives for 100% attendance:

Weekly Class Attendance Trophy

Half-termly - Attendance Certificates

Termly – Attendance Certificate + small gift e.g. pen

Annual -  Certificate plus Attendance Medal.



End of each half-term.

End of each term

End of Summer Term

Head Teacher/Governors

Thank you.

Mrs J Jones - Head Teacher

High Road, Kells, Whitehaven, Cumbria, CA28 9PQ

01946 691865